Facilities Compliance Administrator

• Facilities Compliance Administrator  
• £30,000 - £36,000 p/a
• Manchester  - M30

We are currently recruiting for a Facilities Compliance Administrator to work alongside the Operations Manager, supporting across 16 sites in the North West area. Based in Eccles M60, you will perform a hybrid role with some days in the office, some working from home and some visiting the sites. You will need to have your own vehicle to be able to drive to the sites to perform site inspections and will be paid mileage.

Within the role you will support the operations team with administration tasks, reporting, contractual compliance as well as picking up some operational client facing duties. This is a great step for someone moving forward from an admin/helpdesk/compliance role into operations, a fantastic steppingstone into operations management. The role needs someone who was experience working in an FM background who is familiar with contractual and ideally technical compliance.

Duties of the role include:

• Managing incoming and outgoing communications as well as helping to manage the diaries of the General Manager and Operations Manager.
• Manage all office records and filing systems, both electronic and paper-based.
• Organize and co-ordinate all meetings required to advance the project including internal meetings, subcontractor meetings and client committees.
• Taking minutes in high level meetings
• Producing accurate reports for the board and contractual meetings
• Manage the internal Sharepoint system
• Support the delivery of the project agreement by maintaining finance and contract documents including assisting with legal claims, ensuring the correct procedures are adhered to.
• Adherence to policies and procedures and statutory and legal obligations, including Health and Safety law, Insurance and Employment regulations.
• Working hybrid – both in the office, customer sites and home
• Completing site visits across the 16 buildings along with the Ops Manager and contractor taking a condition survey and producing a same-day action report.
• Working alone as well as in a team.

 
The Candidate:
The ideal candidate will have the following skills and experience:

• You must be able to pass an enhanced DBS check and security clearance for this role due the nature of the sites.
• A high degree of communication interpersonal skills utilising these to build trust and confidence.
• Problem solving in complex environments, able to work quickly between different workstreams.
• Strong computer literacy including Microsoft Office suite of programmes.
• Ability to work to deadlines and prioritise accordingly.
• Report- writing skills
• Managing service providers’ performance (desirable)
• Knowledge of quality, environmental and health and safety standards and industry (desirable)